Free Printable Excel & PDF
Mileage Log Templates
Whether you’re tracking your mileage to maximize your tax refund or to claim a reimbursement from your work, you’re going to need an easy-to-use logging method in order to get every dollar you’ve earned. If you’re not ready to switch to a modern mileage tracker app, you can download our pre-built mileage log templates in either Excel (which you can import into Google Sheets) or PDF!
Free Excel/PDF self-employed mileage log template download
This free downloadable mileage log is perfect for Uber drivers, DoorDash deliverers, and any other self-employed worker who uses their car for work. Tracking your mileage can save you thousands on your taxes (even more if you use an automatic mileage tracker app!).
Free Excel/PDF company mileage reimbursement form template download
If you’re an employee who uses their car to conduct business on behalf of a company or you’re a manager/owner with a team of mobile employees, tracking mileage is an absolute must. Download our free company mileage log template to make your mileage reimbursement process simpler!
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How to use these mileage log templates
Our mileage log templates are not only convenient but also incredibly user-friendly. Designed with custom Excel code, these templates take the hassle out of mileage tracking. Just enter your odometer readings, and the sheet does all the number-crunching for you!
Important steps:
Step 1: Purpose column
For accurate business mileage calculations, you must enter “Business” in the “Purpose” column. Failure to do so may result in inaccurate totals.
Step 2: Minimum information
If you’re using these logs for tax reporting, the IRS requires specific data for each business-related trip. This includes the trip’s mileage, date, destination, and purpose. Neglecting any of these details could complicate matters during an audit.
Step 3: Year’s total mileage
In addition to individual trip data, you’ll need to keep track of the year’s total mileage. Our template makes this effortless by automatically summing up your entries.
Step 4: Personal trips
While the focus is often on business mileage, it’s crucial to document your personal trips as well. This provides a comprehensive record that may come in handy for various purposes, including potential tax deductions for business use of a personal vehicle.
If you need additional lines, simply copy and paste as many blank lines as you want! By following these guidelines, you’ll have a robust, IRS-compliant mileage log that not only streamlines your record-keeping but could also save you significant time and money down the line. Happy logging!