Mileage Reimbursement Policy
Quick definition
A mileage reimbursement policy sets a company’s rules for paying employees for business driving.
Full definition
A mileage reimbursement policy explains which trips a company will reimburse, how payments are calculated, and what employees need to submit to get paid.
It typically covers reimbursement rates, required trip details, submission deadlines, and the approval process. It should also explain how the company handles commuting, personal detours, parking, and tolls.
For example, a policy might require employees to submit their business mileage each month with the date, destination, and purpose of each trip.
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